From:  "Hurricane Broadcast" <list@swimhcac.org> 

Subject:  (Proposed) Minutes from Mar 24th meeting 

Date:  Thu 3/24/2005 21:40 

To:  swimteamnews@swimhcac.org 



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(Proposed) HCAC Meeting Minutes



Date: Thursday, March 24, 2005



Treasurer Denise Barham opened the meeting by recognizing several parent volunteers 
who had served the club during short course season. She also recognized and presented 
a small gift to the “graduating” senior swimmers present, as well as Coach Heather.

 

The first item of business was to accept nominations for the 2005/2006 Board. The 
following individuals were nominated:

President: Jennifer Pogue

Vice President: Tammy Penner

Secretary: none

Treasurer: Denise Barham



Because the only nominee for president was not in attendance and there were no 
nominees for secretary, voting on officers was postponed until our next meeting 
on Thursday, Apr 14th.



In addition, the members in attendance suggested the following positions be 
recruited from the membership:



Fundraising Committee Chairperson – to chair a committee to research and 
evaluate fundraising ideas and make recommendations to the club. Suggestions 
from the group included staging a triathlon (for HCAC swimmers only, or for 
the community at large), Home Interiors candle sales, ham sales, calendar sales, 
a cash raffle in which the prize is 50% of the value of the total number of tickets 
sold, a week-long swim camp held during late May or early June, and others.



Publicity Chairperson – to investigate and coordinate ways to “advertise” our club. 
Suggestions included distributing HCAC pamphlets at summer swim meets held at private 
pools (that an HCAC member may belong to), contacting a college/high school communications 
class about making a HCAC promotional DVD as their “senior project,” staging an HCAC 
information session during Campbell’s swim school that included the presentation of a 
video from USA Swimming and offering HCAC packets to interested parents, helping to 
prepare the HCAC packet distributed during swim school, and others.

     

Social Director – to research/negotiate “team hotel” rates or group dinners for swim 
meets, and to suggest/coordinate other occasional team-building social activities.



Next, Coach Montz came in to answer questions. Some parents expressed an interest in 
further explanation of the training plan handout that Coach Montz had emailed. It was 
decided that Coach Montz could explain the handout and field questions as the main 
presentation at our next meeting.



Other round-table discussion topics at this meeting included: 

- Supporting our swim team families dealing with serious family concerns (deaths in 
the family, serious illness in the family)



- An interest in developing a team directory with addresses, phone numbers, and emails



- Upcoming financial obligations (raises for coaches, etc.)



- The importance of discussing goals/concerns for your child with their coaches



- Investigating the possibility of shifting practice schedules (or adding coaching staff 
and additional practice times) to attract swimmers who might not be able to attend 
afternoon practice schedules         



Next Meeting: Thursday, April 14th at 6 p.m. at the natatorium